Each year, Scouting units (Packs, Troops, and Crews) are required to renew their charters with the Northern Lights Council. The charter is the official agreement between the council and your local chartered organization to provide a program under the auspices of the BSA. The process of renewing a unit's charter reinforces this agreement year-to-year and provides an opportunity to update registration records and qualify for Journey to Excellence recognition.
Thank you for completing your unit’s charter renewal on time and error free! This website is intended to provide all the resources you will need (except the unit access code) to complete the process quickly.
Changes for 2018
Accident and Sickness insurance fees are $4.00 per registered youth and adult (no change in registration of $33.00). See Insurance Fee Explanation
The new Youth Protection Training (completed after March 1, 2018) is required for each registered leader - the online system will not allow submittal until all leaders are certified in Youth Protection Training.
Units chartered by the Church of Jesus Christ of Latter-Day Saints (LDS) will automatically be renewed through the church for 2019. No paperwork needs to be completed locally.
Deadlines to be considered "On-Time"
For units that expire 12/31/18 - deadline is November 21, 2018
For units that expire 1/31/19 - deadline is December 19, 2018
For units that expire 2/28/19 - deadline is January 23, 2019
Charter Renewal Instructions for Unit Leaders
Download the full set of instructions here
- Select an adult leader from the unit to be the Charter Renewal Processor for the unit. The Charter Renewal Processor will then complete the following steps for “Error Free – On Time” charter renewal completion.
- Attend the district Charter Renewal Workshop. Each District will be holding one or more workshops before the charter renewal paperwork is due. You will receive your Charter Renewal Packet and receive instructions on the charter renewal process. It also gives you a chance to meet your Unit Commissioner, your first line of help in case you need it.
- Inventory your members and collect fees. Collect BSA registration fee, Boys' Life subscription fee, and Council accident insurance fee from each member that will be continuing membership. The unit may plan to cover the fees for each member from the funds raised during the annual Popcorn sale.
- Get complete, new applications, including all required parts and signatures, for any new youth or adult members. All adult applications must include the signed Disclosure/Authorization form and must also include proof of completed Youth Protection Training.
Note: All adult applications must be signed by the unit Committee Chair and by the Chartering Organization Representative. All youth applications require the signature of the parent and of a unit leader.
Complete the steps for online charter renewal
90-days prior to the charter expiration date - Click here to access the Online Charter Renewal System
- Select “First Time User” and enter the units 9-digit unit access code listed in your Charter Renewal Packet. Note: This access code changes every year. (If you have misplaced your access code you may obtain it by contacting your district executive or by calling a Council Service Center.)
- Select the unit type (Pack, Troop, Team or Crew) and enter the unit number (all four digits).
- Create a password as instructed. (If you forget your password please call our Council Registrar at 877-293-5011.)
- Complete the information on each screen. You can stop at anytime, log out of the system, and begin again where you left off. To do so you will need to log in again as a “returning user”, using your access code and your password.
- When you have completed all the information to recharter the unit, click the “submit” button. Note: You are not done with the charter renewal process yet!
- Print the Unit Charter Renewal Report Package (all pages), which includes the Charter Renewal Application and list of new members, transfers, multiples, and no-fee adults. The online portion is done – just a few more steps to complete your “Error Free – On Time” charter renewal.
- Acquire the necessary signature on the hard copy of the Charter Renewal Application or secure electronic approval. This is Executive Officer (or Institutional Head) of the chartering organization or Charter Organization Representative.
- Work with your unit leader and committee to complete the Journey to Excellence Scorecard for your unit.
- Acquire one check from the unit to cover all youth fees, adult fees, accident insurance fees, and the $40 annual insurance fee for the chartering organization. Note - payment may also be made online using a credit card or e-check this year.
- 30-45 days prior to the charter expiration date: Gather all completed paperwork, all pages of the printed Charter Renewal Application (including page 1, which lists the adults and youth needing completed and signed applications), youth applications, adult applications and Journey to Excellence Scorecard. Turn-in all paperwork (including one check to cover fees) at your districts Charter Renewal Turn-In day. Or call your Unit Commissioner or District Executive to schedule an appointment to turn-in your completed paper-work.
- Fix any defects: Work with your Unit Commissioner or District Executive to complete any follow-up action items discussed at your charter renewal turn-in.
Contacts for Assistance
Charter Renewal Documents (make copies as needed)
Charter Renewal Instructions
Membership Validation form (to be used if less than 5 youth will be registered)
Insurance Fee Explanation
Registration Assistance form
Unit Account Authorization form
Free Rank Insignia Program for 2019
Annual Charter Agreement form
Journey to Excellence (JTE) scorecards
Charter Renewal Checklist (for Commissioners and Field Staff)
Unregistered Unit Report (for professional staff use only)